THESE INSTRUCTIONS WORK ONLY FOR Microsoft Outlook Express

0.  To Create Rule for Deleting the Messages we have rated as SPAM "*****13.9".......

To automatically delete emails our spam boxes have determined is spam whereby it renames the subject line and places "***** in the beginning of the subject line do the following:

Go to Section 2 below and follow all steps and use the examples provided to create the rule to automatically delete all emails we have determined is spam.

ONLY DO THIS IF YOU UNDERSTAND BY DOING SO YOU ACCEPT ALL RESPONSIBILITY FOR DELETING EMAILS THAT OUR SYSTEM HAS PROPERLY OR IMPROPERLY DETERMINED IS SPAM.  HARBOR BUSINESS SERVICES, INC DBA HARBORNET IS HELD HARMLESS FOR ANY ISSUES ASSOCIATED WITH IMPLEMENTING THIS PROCEDURE AND YOU HEREBY MAKE ACKNOWLEDGEMENT AND ACCEPT ANY AND ALL RESPONSIBILITY FOR THIS ACTION.    

1. To block messages from a sender or domain: 

You can block messages from a particular sender or domain. The domain is the name following the @ symbol in an e-mail address. This will block all further email from this sender. This method works after you have received the first SPAM email message to block further email messages from that person/company. Unfortunately, this method will not block the initial email message.

When you block a sender or domain, no e-mail from that sender or domain will arrive in your Inbox. E-mail from blocked senders goes directly into your ' Deleted Items' folder.

1.       From your e-mail Inbox, select a message from a sender you want to block.

2.       On the Message menu, click Block Sender.

Deleted Messages

• To restore a deleted message, open the Deleted Items folder, and then drag the message back to the Inbox or other folder.
• If you don't want messages to be saved in the Deleted Items folder when you quit Outlook Express, click the Tools menu, and then click Options. On the Maintenance tab, select the check box labeled Empty messages from the 'Deleted Items' folder on exit.

Notes

·         Blocking a sender applies to standard POP mail only. It does not apply to HTTP mail (Hotmail) or IMAP messages.

·         To remove a name from the Blocked Senders list, click the Tools menu, point to Message Rules, and then click Blocked Senders List.

2. To create a rule for mail messages:

'RULES' for email messages. This way, the email message will automatically go directly into the 'Deleted Items' folder upon arrival. For example, you can make 'rules' that will automatically delete any email that contains the word 'sex' or pornographic' or 'buy now' in the 'Subject Line'.

1. On the Tools menu, point to Message Rules, click Mail, and then click on the New button.

Note: Message rules cannot be created for IMAP or HTTP mail accounts.

2. Select the conditions for your rule by selecting the desired check boxes in the Conditions section. (For example, click on the check box beside 'Where the Subject line contains specific words.')

You can specify multiple conditions for a single rule by clicking more than one check box. Click the and hyperlink in the Rule Description section to specify whether all of the rule conditions must be met before the specified action occurs (and) or whether at least one must be met (or).

3. Select the actions for your rule by selecting the desired check boxes in the Actions section. (For example, click the check box beside 'Delete it'.)

4. Click the underlined hyperlinks in the Rule Description section to specify the conditions or actions for your rule.

For example, click contains specific words in the Rule Description section to specify the words you'd like Outlook Express to look for in messages. You can enter multiple words per condition. For example, you can type the word "***** in the top field, click the ADD button and then enter another word (or phrase) such as 'buy now', and again click the ADD button, and then click the OK button.   FOR SPAM FILTERING DO NOT FORGET THE   QUOTES " ON THE LEFT OF THE 5 STARS.

5. In the Name of the rule box, select the default name, type a new name for your rule such as "spam filtering", and then click OK.

Notes

You can create a rule from a message by selecting a mail message in the main window and then on the Message menu clicking Create Rule from Message. This helps by automatically filling in the name of the person on the From line; no other information from the message, however, is entered into the rule.

  3. MAKE SURE you set Outlook Express to: 

Delete all email messages from the ‘Deleted Items’ folder on exit.

1. On the Tools menu, click Options.

2. On the Maintenance tab, select the check box labeled ‘Empty messages from the ‘Deleted Items’ folder on exit’.

3. Click the OK button.

To Edit or Block Messages from a Sender or Domain

You can block messages from a particular sender or domain. The domain is the name following the @ symbol in an e-mail address.  

    1.  On the Tools menu, click message rules

    2.  Click on the tab blocked sender list, select the email address or domain to modify.  Then, click on "modify" modify the address to the appropriate syntax and click OK and then OK again.   

 One way to determine the email address a message came from is to right mouse click on the email and then left on properties.  Then, left click on details and look for the FROM: line.

When you block a sender or domain, no e-mail or news message from that sender or domain will arrive in your Inbox or in the news messages you read. E-mail from blocked senders goes directly into your Delete folder. Newsgroup messages from blocked senders are not displayed.   Blocking the domain is the best way to stop spam from one particular company.  Be careful though not to block

1. From your e-mail Inbox or the list of messages in a newsgroup, select a message from a sender you want to block.
2. On the Message menu, click Block Sender.

Blocking a sender applies to standard POP e-mail only. It does not apply to HTTP e-mail or IMAP messages.

To remove a sender or domain from the Blocked Senders list, on the Tools menu, point to Message Rules, and then click Blocked Senders List. Select the sender or domain, and then click Remove.

If you're still having difficulties, please call us at (218) 529-1102 or send an email to contact_us.html